VPRS 16169 Council Minutes

• Other Authors: Moorabool (Shire 1994-ct) (hasCollector)
• Format: Other/Unknown Material
• Language: unknown
• Published: Public Record Office Victoria
• Subjects: HISTORICAL STUDIES; HISTORY AND ARCHAEOLOGY; common seal
• Online Access: https://researchdata.edu.au/vprs-16169-council-minutes/494017; https://prov.vic.gov.au/archive/VPRS16169

This series consists of council meeting minutes created by Moorabool Shire Council (VA 3708). Minutes of council meetings were created in accordance with section 145 of the Municipal Institutions Act 1863 (27 Vic., No.184) and with subsequent legislation relating to local government including the Local Government Act 1958 (No.6299). Many local government bodies in existence prior to 1863 maintained records of their meetings in the form of minutes. These acts have required that for each meeting of council, minutes of all proceedings are recorded together with the names of all councillors present and all who vote for and against motions. The master set of minutes is also required to be signed by the mayor or chairman of the meeting once the minutes have been confirmed at the following council meeting. The minutes relate to the wide range of activities for which the council is responsible, including building, community services, collection of rates, property valuation and town planning. The operational procedures for conducting Council meetings are governed by Moorabool Shire Council Local Law No. 7. The purpose of Local Law No. 7 is to: - provide for the election of the Mayor - regulate the use of the common seal of Council - prohibit unauthorised use of the common seal or any device resembling the common seal - provide for the procedures governing the conduct of Council meetings and Special Committee meetings. The committee system is employed by most Victorian councils. The Local Government Act 1903 (No.1893) removed the requirement that separate committee minutes be kept and introduced the requirement that committees' reports to council be included in the council minutes. In some cases, the minutes of committees are recorded in the council minute books, either in lieu of or in addition to committee reports. Where committee minutes were maintained in separate volumes they constitute a separate series from the council minutes.