Document theory for the design of socio‐technical systems

• Published in: Journal of Documentation
• Main Authors: Ivar Olsen, Bernt, Windfeld Lund, Niels, Ellingsen, Gunnar, Hartvigsen, Gunnar
• Format: Article in Journal/Newspaper
• Language: English
• Published: Emerald 2012
• Subjects: Norway; Tromsø
• Online Access: http://dx.doi.org/10.1108/00220411211200347; http://www.emeraldinsight.com/doi/full-xml/10.1108/00220411211200347; https://www.emerald.com/insight/content/doi/10.1108/00220411211200347/full/xml; https://www.emerald.com/insight/content/doi/10.1108/00220411211200347/full/html

Purpose This conceptual article aims to discuss how the concept of a document and documentation along with a general document model could inform us in the design and engineering of information or rather documentation systems. Design/methodology/approach This paper presents a broad and complementary document model, derived from the last couple of decades' discussion on what is a document and what is documentation. This model is used as a basis for a method, a conceptual tool or a template for analysis of socio‐technical systems. Findings The authors contend that the document systems analysis is a holistic approach compared to the traditional systems design and engineering reductionist approach, and also in the context of sociotechnical systems design. The document model is a taxonomy of the constituents of the document and, the authors argue, a potential communication tool in systems design. Research limitations/implications The document model presented in this article is discussed more or less solely in the context of information systems design, specifically sociotechnical systems. Moreover, the authors have tried to fit the theory and model within this context here, even though the concepts and thoughts can have much more general implications. Practical implications This presentation of a novel document model and framework is presented as a potential tool for systems analysis and design. The authors regard this as a realistic vision for the framework, but at the current stage of development for the model it is probably more useful as draft for such a tool or framework; a point of departure for the discussion of practical – and theoretical – implications of a broad and holistic document model. Originality/value A novel, unpublished document model, derived from theoretical discourses of document ontology in the “neo‐documentalist” movement spawned from a particular research community in Tromsø, Norway, is presented and discussed in the light of information systems design.